How To Apply Passport For Government Employee/ Public Sector Unit (PSU)/ Statutory Body

Procedure For Applying Passport For Government Employees

1. The employee must submit a Prior Intimation Letter directly to their controlling authority or administration informing them about his passport application.
2. If the administration or authority has any objections, they would directly make them with the RPO.
3. The passport process will remain the same as that of regular applicants.
4. Family members of employees will also have to undergo the regular process of applying for a passport.
5. Applicants must apply online by first registering with the Passport Seva website.
6. They can then fill and submit an application form.
7. Once the application is successfully submitted, they can proceed to making the payment.
8. When the payment is successful, they can book an appointment.
9. The applicant must be physically present at the Passport Office on the day and at the time of the appointment.
10. The applicant can then collect a token, submit all documents, provide the biometrics and photograph as needed.
11. The passport office personnel will complete the verification process and issue a receipt.
12. Passport verification may or may not be required depending on the documents you submit.
13. The passport will be couriered to your address.

Documents Required For Passport For Government Employee

For the application of passports, Government servants and employees of PSUs or Statutory bodies can submit the following documents:

• Copy of the Prior Intimation to the controlling authority or administrative authority
• No objection Certificate from the controlling authority or administrative authority
• Identity Certificate from the controlling authority or administrative authority

Passport Application Fees For Govt. Employees

The payment for passport application must be made online as regular applicants do. The fees applicable depends on the scheme and booklet you choose.

Police Verification For Government Employees For Passport

• With the Prior Intimation Letter, police verification will be done before the passport is issued.
• Police verification can be skipped if the employee submits an Identity Certificate in original as per Annexure-B.
• The passport can be issued on post-police verification basis if the employee submits and NOC as per Annexure-M.
• For retired government employees, the passport will be issued on post police verification basis if the employee submits the Pension Payment Order.
• In case of reissue of passport, police verification will be applicable.
• Family members of employees can skip police verification if they submit an Identity Certificate in original as per Annexure-B (of dependent) and a Standard Affidavit as per Annexure-I.

Prior Intimation Letter For Passport

The Prior Intimation is basically a letter from the passport applicant to their controlling authority or administration informing them about his passport application. This intimation must be sent before submitting an application for the passport. The format to be used is Annexure-N. So once the passport application is submitted, then a copy of the prior intimation will be sent to the same controlling authority of the employee/applicant.

No Objection Certificate

The NOC is issued by the controlling authority or administrative authority in the format of Annexure-M. The NOC helps Government servants and PSU employees obtain their passport. If only the NOC is submitted, then police verification is required and the passport will be issued only post police verification.

Identity Certificate

The IC should be issued in the format of Annexure-B. The IC will be issued by the controlling authority or administrative authority under which the employee works. The IC helps Government servants/PSU and autonomous body employees to obtain their passport.

Provisions

• The employee™s spouse and dependent children up to the age of 18 years can submit the Identity Certificate for expeditious issue of passport. If the applicant is submitting the IC, then they would also be required to submit Annexure T.
• IC should be issued on Official Stationery/Office letterhead.
• NOC on plain paper with the signature or stamp will be accepted.
• Prior Intimation is submitted by the applicant and should be submitted on plain paper.
• On all three documents, the telephone, fax and email ID of the controlling authority should be indicated so that the passport office can confirm the details.
• For military personnel with ? APO address, they may submit their passport applications at their station of posting. They may also submit their applications at their permanent address and write their permanent address in the passport. In these cases, the spouse or adult children in case the spouse is divorced or expired, may receive the passport by an authority letter. The passport can be received by hand or via post. The same procedure applies to the Navy and Air Force personnel.
• All three documents will be valid for 6 months from the date of issue.